FAQ

  • General Conference Questions
    • Why would I want to attend the AEJMC 2022 conference?
      • We are back in person after two years! Join us for an enriching array of sessions, socials, job hub, networking opportunities, exhibit hall & much more!
    • Will we receive a printed program this year?
      • Yes, a limited number of printed programs will be available on demand at registration. All programming information is also available on the conference mobile app and website.
    • Will there be a conference mobile app this year?
      • Yes! We will have the conference app again through Guidebook. Download the Guidebook app and search “AEJMC 2022.” Information will be sent to registered attendees before the conference.
    • Will sessions be live, recorded, or both?
      • Sessions will be live, in-person at the conference. However, AEJMC will make several key sessions available online at no cost to all members. These will include the keynote, cornerstone and general session.
    • What are the hours of the conference registration/information desk?
      • Monday, August 1, from 5:00 p.m. to 9:00 p.m.
      • Tuesday, August 2, from 7:45 a.m. to 7:00 p.m.
      • Wednesday, August 3, from 7:45 a.m. to 5:00 p.m.
      • Thursday, August 4, from 7:45 a.m. to 5:00 p.m.
      • Friday, August 5, from 7:45 a.m. to 5:00 p.m.
      • Saturday, August 6, from 7:45 a.m. to 12:00 p.m.
    • How many days does the conference last?
      • The conference will run for 4 days with a pre-conference day.
    • Is there a pre-conference day this year?
      • Yes, pre-conference is on August 2.
    • What technology will be available in the meeting rooms?
      • Each meeting room will be equipped with a screen and projector. Microphones are not provided in all meeting rooms. Presenters are responsible for bringing personal devices for digital presentations.

  • Conference Registration
    • What are the registration rates for the 2022 conference?
      • Early Bird Registration through July 15:
        • $275 (Regular, International, Spouse, Associate)
        • $170 (Student, Retiree)
      • General Registration beginning July 16:
        • $325 (Regular, International, Spouse, Associate)
        • $200 (Student, Retiree)
      • Membership can be purchased at time of registration if you are not a current member.
    • Will there be onsite registration?
      • Yes, conference registration is available onsite at the registration desk located on the 3rd floor or by using your personal device. We encourage all conference registrants to register in advance to ensure a smooth check-in process.
    • Does conference registration include membership?
      • No, membership can be purchased at time of registration if you are not a current member. Membership shall be by individuals and by educational or professional journalism and mass communication organizations. Eligible individuals and organizations are those concerned principally with teaching, research, or public service in journalism or mass communication and those concerned principally with practicing in the various fields of journalism and mass communication.
    • Are refunds available if something happens and I am not able to attend?
      • Refund Policy:
        • Conference registration fees ONLY are available for refunds. Membership fees, workshops, luncheons and tours are non-refundable.
        • Written cancellation requests reaching the Central Office
          • by July 16, 2022, are eligible for a FULL REFUND minus $75 service fee; 
          • between July 16 through July 31 are eligible for a FULL REFUND minus $100 service fee;
          • between August 1 through August 31 ONLY AVAILABLE FOR A SUDDEN ILLNESS OR DEATH are eligible for a FULL REFUND minus $100 service fee; 
          • after August 31, 2022, NO REFUNDS AVAILABLE FOR ANY REASON. 

      • RATES: $204 Single/$224 Double (+15% room tax)
    • Why should I book rooms at the conference hotel when I can find a cheaper rate elsewhere?
      • The hotel is a beautiful property, and we strongly encourage attendees to book rooms as quickly as possible under the AEJMC room block. Not only will you be close to conference activities and other attendees, you will also help AEJMC to meet its contracted commitments, helping to keep overall conference costs low for the association and its members.
    • Will there be special hotel rates for students?
      • Yes, the student rate will be $169.00 plus applicable taxes, until the block has reached capacity.
      • Student paper winners will receive an email with the discounted student hotel booking link on May 25. All other student members will receive the discounted student hotel booking link on May 27.
    • Is there complimentary parking at the hotel?
      • Unfortunately, we do not have complimentary parking at the hotel. However, AEJMC conference attendees will receive $5 off the daily max at the Beaubien Place Garage. You must come to the AEJMC registration counter on the 3rd floor to receive a coupon to scan upon departure. Parking Entrance: 238 Beaubien Street, Detroit, MI 48226
    • Is the concierge lounge at the hotel open?
      • The concierge lounge is currently closed. At this time, the hotel does not anticipate that it will re-open before the end of the year, but of course as things are ever-changing. Right now, elite-level Bonvoy members who would normally have concierge lounge access would receive a voucher upon check-in for the Motor City Pantry.
    • Will there be an overflow hotel?
      • If the conference hotel block fills before the reservation deadline, an overflow property may be secured.

  • Getting Around
    • What is the nearest airport?
    • What are the ground transportation options from the airport to downtown?

  • Sessions, Presentations and Awards
    • If I’m unable to present my work at my scheduled time, can I assign a proxy?
      • Yes, you may absolutely assign a proxy to present your work.
    • Can I just join via zoom for my presentation or record my presentation instead of being at the conference?
      • No, virtual paper presentations will not be permitted. It is not financially feasible to make the AEJMC 2022 Conference a fully hybrid event.
    • My Research Chair has told me that I will be in a Poster Session (Scholar-to-Scholar Session) or a High Density Session to present my paper. What is that?
      • There are three types of sessions for paper presentation. Your Research Chair will tell you the type of session for your presentation. You will be informed of this sometime in May. You may be selected to present your paper in a REGULAR SESSION. Learn about the other two types of special sessions by clicking on the session names below:
    • What virtual components will be available at the AEJMC 2022 conference?
      • AEJMC will make several key sessions available online at no cost to all members. These will include the keynote, cornerstone and general session.
      • All division, interest group and commission members’ meetings will be hosted virtually the week of July 25th to facilitate full member participation. Please check with your D/IG for the date and time of its members’ meeting.
    • What are the options if I submit, get accepted, but then can’t attend due to travel restrictions (or other reasons)? Can I withdraw with no penalty?
      • If your paper is accepted, you may withdraw by June 15 with no penalty, or have a proxy present your paper on your behalf. Virtual paper presentations will not be permitted.

 

  • Conference Events and Activities
    • Will division/interest group/commission business meetings be held during the conference or by zoom the week before like last year?
      • All division, interest group and commission members’ meetings will be hosted virtually the week of July 25th to facilitate full member participation. Please check with your D/IG for the date and time of its members’ meeting.
    • Will there be a Job Hub?
      • Yes, please visit the Job Hub link under Opportunities on the conference website for additional information.
    • Will there be an Expo Hall?
      • Yes, for a full list of exhibitors please see the conference website.
    • What are the hours of the Expo Hall?
      • Wednesday, August 3 – 12:00 p.m. – 5:00 p.m.
      • Thursday, August 4 – 9:00 a.m. – 4:00 p.m.
      • Friday, August 5 – 9:00 a.m. – 4:00 p.m.
    • Will there be an Opening Reception?
      • Yes, the Opening Reception will be on Wednesday, August 3, from 8:00 p.m. to 9:30 p.m.

 

  • Accessibility and Support
    • Are there gender neutral restrooms in the conference hotel?
      • Yes, the conference hotel does have gender neutral restrooms located on the west side of the 4th floor near the Michaelangelo room. 
    • Support Spaces - The conference can be an exciting and busy atmosphere. AEJMC has prepared special spaces for attendees to accommodate specific needs. Be sure to visit these designated areas for you during the conference.
      • Parents’ Room
        The Parents’ Room is a private space for parents/caregivers to be able to attend to their child’s immediate needs including feeding and changing. There will be private individual areas within the room.
        Location: Champlain room located on the 3rd floor near registration
      • Kidz Zone
        This is a dedicated space for children of all ages whose parents/caregivers are participating in the AEJMC conference. This space is available for individually arranged childcare: a sitter/nanny/service that has been hired, a family member/friend/colleague who is providing childcare, or an attendee who would like to use the space for their child/children in-between sessions and activities. This is not provided childcare, but rather a provided space for children with their caretakers. Those using the Kidz Zone may bring their own snacks and things to do. AEJMC will provide small, individual fun packs, with assorted activities. Sign up is required.
        Location: Will be given to participating families directly
      • Students’ Room
        This is a special space for our student members to relax, recharge, grab a snack/lunch, & connect with other student members. Snacks and lunch will be provided daily. Charging stations are available.
        Location: Will be shared directly with student members
      • Quiet Room
        This room is a designated quiet and comforting space where attendees can relax, take a break and recharge. This room is not intended to be used for meetings, networking, conversations, phone calls or digital communication.
        Location: Raphael room located on the 4th floor

      • COVID COPING AND NARRATIVES PROJECT
        The AEJMC COVID-19 Narratives Project is an oral history StoryCorps-like project around our experiences with COVID-19 as media and communication teachers, scholars and professionals.

        This will involve an interactive exhibit online and in the AEJMC Conference Hall during the Detroit Conference (look for the launch of social accounts and the #aejmccovidnarratives). We invite all AEJMC members and potential members to participate by sharing their experiences, collaborations, challenges and joys during the COVID-19 pandemic.

        We will be recording short audio and video stories and have a space for participation with photos, words and phrases or other representations you feel comfortable sharing with the group. These can be attributed or deidentified to the degree you wish to share your experiences. This can be done in pairs or on your own, over email or in person at the conference.

        There will be an oral history agreement and informed consent agreement which participants can opt in or out of.

        In addition, we are looking for graduate students to participate in the research and curation of this project during the event. If you are interested, we provide free conference registration for graduate students who provide support. We are grateful for the support of AEJMC in this endeavor and for the providing of this support space during the conference.

        For more information, contact CSW Vice Head Mimi Perreault (perreault@etsu.edu).

        This project is being organized by:
        Dr. Mimi Perreault, East Tennessee State University; Jade Metzger-Riftkin, Wayne State University/Northern Arizona State University; Dr. Amber Roessner, University of Tennesse; Dr. Joy Jenkins, University of Tennessee; Greta Diaz Gonzalez Vazquez, University of North Texas; Derrick Vaz, East Tennessee State University.

        There is still room to be involved in this project if you are interested.

        Location: Exhibit Hall

  • View Detroit Marriott at the Renaissance Center Accessibility Information here
    • Captions
      • We encourage presenters to use closed or open captions in all video presentations.

 

  • Health Safe Practices during the Conference
    • Why is the AEJMC conference meeting in-person?
      • The AEJMC Board of Directors has decided to proceed with an in-person conference this year for several reasons. First, we are contractually obligated to meet in Detroit. Should AEJMC fail to meet our contracted terms, the financial repercussions would be detrimental to the association and its members. The last two years, hotels were willing to make adjustments to contracts based on the status of the pandemic. However, with increasing vaccination rates and the latest scientific information about COVID, coupled with fewer governmental restrictions, many hotels are unwilling to adjust contracts now. Second, we have also received feedback that many of our members miss the in-person conference. However, we know there is not a one-size-fits-all solution. AEJMC’s top priority is to host a safe in-person conference. AEJMC will follow guidelines stipulated by the city of Detroit and the Detroit Marriott at the Renaissance Center to ensure the safety and health of attendees.(Read the 2021-2022 AEJMC President's article, "See You in Detroit" to learn why AEJMC returned to having an in-person conference this year.)
    • Why is AEJMC unable to offer a hybrid conference?
      • We cannot hold a hybrid conference – one in which all in-­person sessions are also live­streamed – because it would cost signifi­cantly more than an in­-person conference, forcing the associa­tion to charge a registration rate of about $650 per person. On average, the AEJMC conference runs 14+ concurrent sessions, with a total of 350+ sessions at the conference hotel. Creating and supporting a fully hybrid event (one where there is two-way interaction between in-person and virtual attendees) is not as simple as wi-fi and a computer. Every room would need to be equipped with a computer, video camera, projector package, microphone, speakers and screen, as well as a paid technician to operate the equipment. Internet service, which is managed by a contracted company at the hotel, would also need to be purchased for each room to be sure there is sufficient bandwidth to host video. It is not financially feasible to make the AEJMC 2022 Conference a fully hybrid event.
    • What mitigation efforts will be used during the onsite conference?
      • To promote the health and safety of attendees at the 2022 AEJMC Conference in Detroit, masks WILL BE REQUIRED in all conference locations, including paper, panel and scholar-to-scholar/poster sessions; meeting rooms; and exhibition spaces. We expect attendees to be vaccinated and boosted, if eligible. We strongly recommend the use of N95/KN95/KF95/FFP2 masks. AEJMC will provide some N95 masks, a limited supply of COVID self-tests, hand sanitizer and disposable gloves. You can pick them up at the AEJMC 2022 conference registration desk if needed; however, we encourage all members to bring their own personal protective equipment. See the full AEJMC Health and Safety Statement.

    • Will I need to wear a mask during the conference?
      • To promote the health and safety of attendees at the 2022 AEJMC Conference in Detroit, masks WILL BE REQUIRED in all conference locations, including paper, panel and scholar-to-scholar/poster sessions; meeting rooms; and exhibition spaces. See the full AEJMC Health and Safety Statement.

 

AEJMC Health & Safety Statement:
https://community.aejmc.org/conference/health-safety

Hotel guidelines may be viewed here:

What to Expect in the Age of COVID-19 | Detroit Marriott at the Renaissance Center

City information may be found here:
Coronavirus - COVID-19 | City of Detroit

CDC Stay Up to Date:
https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html