General Conference Questions
- Why would I want to attend the AEJMC 2025 conference?
- You will want to join us for an enriching array of sessions, socials, job hubs, networking opportunities, exhibit hall & much more!
- Will we receive a printed program this year?
- Yes, a limited number of printed programs will be available on demand at registration. All programming information is also available on the conference mobile app and website.
- Is there a conference mobile app to learn about sessions and activities?
- Yes! We have a conference app through Guidebook. Download the Guidebook app and search “AEJMC2025” – information will be sent to registered attendees before the conference.
- Will the sessions be live, recorded or both?
- Sessions will be live, in-person at the conference.
- What are the hours of the conference registration/information desk?
- Tuesday, August 5th, from 5:00 p.m. to 9:00 p.m.
Wednesday, August 6th, from 7:45 a.m. to 7:00 p.m. (Pre-conference day)
Thursday, August 7th, from 7:45 a.m. to 5:00 p.m.
Friday, August 8th, from 7:45 a.m. to 5:00 p.m.
Saturday, August 9th, from 7:45 a.m. to 5:00 p.m.
Sunday, August 10th, from 7:45 a.m. to 12:00 p.m.
- How many days does the conference last?
- The conference will run for four days with a pre-conference day.
- When is the pre-conference day this year?
- Pre-conference is on Wednesday, August 6th.
- What technology will be available in the meeting rooms?
- Each meeting room will be equipped with a screen and projector. Microphones are not provided in all meeting rooms. Presenters are responsible for bringing personal devices for digital presentations.
Conference Registration
- What are the registration rates for the 2025 conference?
- Early Bird Registration (April 22 through July 15)
$285.00 (Regular, Associate
$175.00 (Student, Retiree)
- General Registration (Begins July 16th)
$335.00 (Regular, Associate)
$200.00 (Student, Retiree)
Membership can be purchased at time of registration if you are not a current member.
- How can I add workshops, luncheons or tours to my registration if I have already registered?
- Will there be onsite registration?
- Yes, onsite registration is available at the AEJMC conference registration desk at the San Francisco Marriott Marquis on Yerba Buena Grand Assembly Foyer on the Lower B2 Level. You may also register online anytime before or during the conference by using your personal device. We encourage all conference attendees to register in advance to ensure a smooth check-in process.
- Where is the conference registration desk located?
- San Francisco Marriott Marquis, Yerba Buena Grand Assembly Foyer, Lower B2 Level
- Does conference registration include membership?
- Conference registration DOES NOT include AEJMC membership. Membership can be purchased at time of registration if you are not a current member. AEJMC membership shall be by individuals and by educational or professional journalism and mass communication organizations. Eligible individuals and organizations are those concerned principally with teaching, research or public service in journalism or mass communication and those concerned principally with practicing in the various fields of journalism and mass communication.
- Are refunds available if something happens and I am not able to attend?
- Refund Policy:
- Conference registration fees are ONLY available for refunds. Membership fees, workshops, luncheons, and tours are non-refundable. Contact Saviela Thorne at saviela@aejmc.org with refund requests.
- Written cancellation requests reaching the Central Office
- Before July 16, 2025, are eligible for a FULL REFUND minus $75 service fee.
- Between July 16, 2025, through July 31, 2025, are eligible for a FULL REFUND minus $100 service fee.
- Between August 1, 2025, through August 31, 2025, ONLY AVAILABLE FOR A SUDDEN ILLNESS OR DEATH, are eligible for a FULL REFUND minus $100 service fee.
- After August 31, 2025, NO REFUNDS AVAILABLE FOR ANY REASON.
Hotel
- Is there a conference hotel?
- Yes, the official hotel of the AEJMC conference San Francisco Marriott Marquis, 780 Mission Street, San Francisco, California 94103, USA. Phone: 888-575-8934 (Phone number is not for AEJMC room block reservations.)
- When will the hotel reservation link open?
- The AEJMC conference hotel attendee reservation link opens: May 23, 2025.
- The reservation block cut off date is: July 15, 2025.
- Hotel Rates:
- Standard Group Rate (per night) - Single: $270.00 plus tax
- Student Block Rate (per night) - $199.00 plus tax
- Will there be special hotel rates for students?
- The 2025 student rate is $199.00 plus taxes (per night), based on limited availability. (There are limited rooms available in the student block. They are open on a first-come, first-booked basis and will not accommodate all student members. All student members will receive the student booking link.)
- Why should I book rooms at the conference hotel when I can find a cheaper rate elsewhere?
- The hotel is a beautiful property, and we strongly encourage attendees to book rooms as quickly as possible under the AEJMC room block. Not only will you be close to conference activities and other attendees, but you will also help AEJMC to meet its contracted commitments, helping to keep overall conference costs low for the association and its members.
- Is there complimentary parking at the hotel?
- Is the concierge lounge at the hotel open?
- Yes, the M Club Concierge Lounge is on the 2nd Floor.
The M Club hours of operation are:
Monday – Thursday and Sunday:
6:30 a.m. - 9:00 a.m. (Breakfast); 9:00 a.m. - 5:30 p.m. (Beverages/Snacks); 5:30 p.m. (Hors d’oeuvres/Desserts)
Friday and Saturday:
6:30 a.m. - 9:00 a.m. (Breakfast Service Only)
- Will there be an overflow hotel?
- There is currently no overflow hotel. If the conference hotel block fills before the reservation deadline, an overflow property may be secured.
Getting Around
- What is the nearest airport?
- What are the ground transportation options from the airport to downtown?
Sessions, Presentations and Awards
- If I’m unable to present my work at my scheduled time, may I assign a proxy?
- Yes, you may absolutely assign a proxy to present your work.
- Can I just join via Zoom for my presentation or record my presentation instead of being at the conference?
- No, virtual paper presentations will not be permitted. It is not financially feasible to make the AEJMC Conference a fully hybrid event.
- My Research Chair has told me that I will be in a Poster Session (Scholar-to-Scholar Session) or a High-Density Session to present my paper. What is that?
- There are three types of sessions for paper presentation. Your Research Chair will tell you the type of session for your presentation. You will be informed of this sometime in May. You may be selected to present your paper in a REGULAR SESSION. Learn about the other two types of special sessions by clicking on the session names below:
- What are the options if I submit and get accepted, but then can’t attend due to travel restrictions (or other reasons)? Can I withdraw with no penalty?
- If your paper is accepted, you may withdraw by June 31st with no penalty, or have a proxy present your paper on your behalf. Virtual paper presentations will not be permitted.
Conference Events and Activities
- Will division/interest group/commission business meetings be held during the conference?
- We are excited to announce that all divisions, interest groups and commission members’ meetings will revert to being held on-site, in-person at the 2025 conference. Meetings will be held on Friday, August 8, and Saturday, August 9. Please check the conference schedule for meeting dates and times. We hope you can take advantage of this in-person networking opportunity with groups you are a member of as well as groups you are interested in learning more about.
- Is there a way to learn more about AEJMC Divisions, Interest Groups and Commissions (DIGs)?
- a DIG Fair on Saturday, August 9 from 2:00 p.m. to 5:00 p.m. in the Expo Hall. All DIGs will be represented, and members can come and learn more about the DIGs there as well.
- Will there be a Job Hub?
- Yes, please visit the Job Hub link under Opportunities on the conference website for additional information.
- Will there be an Expo Hall?
- Yes, for a full list of exhibitors please see the conference website.
- What are the hours of the Expo Hall?
- Thursday, August 7th – 12:00 p.m. – 5:00 p.m.
Friday, August 8th – 9:00 a.m. – 5:00 p.m.
Saturday, August 9th – 9:00 a.m. – 5:00 p.m.
- Will there be an Opening Reception?
- Yes, the Opening Reception will be on Thursday, August 7th immediately following the Keynote session.
Accessibility and Support
- Are there gender-neutral restrooms in the conference hotel?
- Yes, the conference hotel does have gender-neutral restrooms and family restrooms available to all guests on each meeting room level.
- Support Spaces
- The conference can be an exciting and busy atmosphere. AEJMC has prepared special spaces for attendees to accommodate specific needs. Enjoy your conference experience even more by using these designated areas when needed. See the Support Spaces page for location updates.
- Child/Family Friendly Statement
AEJMC is a Caregiver and Child Friendly Culture. The AEJMC Commission on the Status of Women has created a policy supporting this practice. Read the statement.
- Lactation Room
The Lactation Room is a private space for parents/caregivers to be able to attend to their child’s immediate needs including feeding and changing. There will be private individual areas within the room.
- KiddieCorp
This is a dedicated supervised space for children of all ages whose parents/caregivers are attending the AEJMC conference. KiddieCorp, was established in 1986 and since then, they have gone as one of the largest on-site conference childcare companies in the country as well as internationally, we want all our parents to feel comfortable leaving their children in KiddieCorp’s capable hands. KiddieCorp programs are run by the highest quality team. Sign up is required. Registration information will be provided by May 1, 2025. Details will be given to participating families.
- Students’ Lounge
This is a special space for our student members to relax, recharge, grab a snack/lunch and connect with other student members. Snacks and lunch will be provided on Day 1, 2, and 3 of the conference. Lunch service will be from 11:30 a.m. until 1:00 p.m. Charging stations will also be available. The location will be shared directly with student members.
- Quiet Room
This room is a designated quiet and comforting space where attendees can relax, take a break and recharge. This room is not to be used for meetings, networking, conversations, phone calls or digital communication.
- Merch Store
The AEJMC Merch Store supports the AEJMC Cares Program which is designed to aid our diverse members with individual needs. The program helps with resources for conference support spaces, student member assistance and conference childcare.
The San Francisco Marriott Marquis
Accessibility Information
- Hotel Accessibility
- Hotel accessibility information can be found on the hotel website’s overview page.
- Captions
- We encourage presenters to use closed or open captions in all video presentations.